Welcome to Sydence

The operating system for creative studios — projects, tasks, standups, ideas, knowledge, and Omos, the studio brain that reads your data and does real work with you, in one place.

What's in the box

β Beta tester briefing

You're using a real product with real billing — but it's beta, and your job (should you accept it) is to break it and tell us.

How to report anything

• The Feedback tab (bottom-left, amber) — fastest path. Type what happened; the page you were on and your browser info are attached automatically. It goes straight to the team.
• Email — info@pegbitstudio.com for anything longer (attach screenshots!).

Known limitations (not bugs — don't report these)

• Chat doesn't notify you when you're away. Messages wait for you in-app. Push notifications are on the roadmap.
• GitHub, Figma and Google Drive integrations show "Coming Soon" — only Slack and Discord webhooks are live.
• Renaming workspace vocabulary (e.g. calling Projects "Productions") isn't in the UI yet.
• Card payments run through Flutterwave for all regions, including international cards. Stripe is coming.

1 Getting started

1. Sign up at sydence.com/signup — email + password, or Google. Already have an account? Entering the same email and password simply signs you in.
2. Confirm your email. The link arrives from noreply@sydence.com — check spam the first time.
3. Create your studio — name, URL slug, and your work categories (changeable later in Settings). On the last step you'll see a "Start with example data" toggle: leave it on to land in a fully-populated studio (sample ideas, a project on the board, a few standups), or switch it off for a clean slate. Either way, you can wipe the samples in one click from Settings → Sample data once your real work is in.
4. Invite your team — Settings → Invite Team Members. Each person gets a personal link by email (valid 7 days), or use Get link to share it yourself. When someone joins, everyone's notified.
5. Land on the Dashboard — a 60-second guided tour points out the essentials on first visit.

Roles

2 The daily rhythm

☀️ Your Daily Brief

On your first visit each day, Omos opens a briefing: tasks completed yesterday, active blockers, projects at risk, deadlines in the next 7 days, who's out, and standup participation — numbers first, detail underneath. Dismiss it and it stays away until tomorrow (it's also on the dashboard all day). The dashboard may also show a handful of proactive cards — an overdue task, a client update ready to review, an idea worth a second look.

✅ My Work

Your personal queue, in one view: every open task assigned to you across every project, grouped Overdue → This week → Later. It live-updates as things change — no need to hunt across projects to find what's yours.

📝 Standups

Standups page → three boxes: what you did, what you're doing, what's blocking you. Posting takes under a minute and feeds everything else — the Brief, project health, the team's shared awareness. Short on time? Ask Omos to draft it from your recent activity, then edit and send.

• Blockers are loud on purpose — raising one notifies the whole team instantly. Resolving one announces it too.
• Teammates' standups appear live as they post — no refreshing.
• Omos may offer a private coaching tip if your update could be sharper.

3 Projects, board & tasks

The flow

Ideas → Project → Board → Done. Anyone can submit an idea; the team votes; admins move it through review. The submitter is personally notified at every verdict. Approved ideas convert to projects in one click.

Tasks — work never lands silently

• Open any project card → the task panel. Add tasks, assign, set done.
• Assigning a task pings that person immediately (bell + email) — nobody discovers their workload by accident.
• Give a task a due date (date picker in the composer) and it shows a pill on the card: Today, Tomorrow, or the date. Once it slips past today, the pill turns red — done tasks never show as overdue.
• When the last task is done, Sydence offers to move the project to Review for you.

Comments & @mentions

Every project has a comment thread. Type @FirstName to mention someone — they get a direct notification that cuts through even if they've muted general comment noise.

4 Pipeline

Board = what's being worked on today. Pipeline = where the deliverable is in its journey. Two different questions, two different views of the same projects.

Six stages: Brief → In Production → Internal Review → Client Review → Delivered (plus Archived). Each card shows how long it's sat in its stage, with aging indicators when something's stuck. When every task on a project is done, Omos suggests advancing the stage — you confirm it, nothing moves on its own. Reaching Delivered announces it to the team. 🎉

5 Knowledge base

Your studio's long-term memory: processes, brand guidelines, client docs, onboarding checklists.

• Write docs in markdown, generate them with Omos from a prompt, or upload PDF/DOCX (converted automatically).
• Publishing announces the doc to the studio. Drafts stay private and silent.
• Everything is AI-indexed — Omos cites your docs when it answers questions.

6 Omos — the studio brain

Omos reads your live studio data — projects, standups, team status, knowledge — and answers grounded in reality, with citations. It doesn't just answer questions; it does real work and takes real actions when you ask it to.

Monthly question quotas: Free 100/studio · Studio 450/studio (shared pool) · Enterprise 100/seat — plus a daily fair-use cap (10/45/20 per seat respectively) so one big day can't burn the whole month at once. Run out mid-month? Buy 100 more questions for $15 anytime on Studio/Enterprise (Enterprise tops up every seat) — unused questions roll over forever. Free plans upgrade to Studio instead of buying a top-up. Compose and right-click Ask Omos count against the same quota as chat.

7 Team chat

The chat bubble (bottom-right of every page) opens realtime chat: #general (everyone, automatic), extra channels (admins), and DMs with any teammate. Unread counts sit on the bubble.

Read receipts, WhatsApp-style: your last message shows a single check when sent, a double check once the other person (or, in a channel, at least one member) has opened the conversation and seen it.

8 Notifications — tuned by you

• Settings → Notifications has two independent switchboards — in-app (bell) and email — each per event type.
• Things aimed directly at you (task assignments, @mentions, verdicts on your ideas) always come through.
• You never get notified about your own actions.
• Emails batch every ~5 minutes; low-urgency signals roll into the Daily Brief instead of pinging.

9 Goals & analytics

• Goals — quarterly OKRs per member with progress rings; updates sync live. (Studio plan+)
• Analytics — velocity, cycle time, standup participation, blocker trends.
• Project health — every project scores 0–100; red/amber projects surface in the Daily Brief before they become emergencies.
• Benchmarking (Enterprise) — your stats vs. anonymized cross-studio averages.

10 Plans & billing

• Regional pricing — Nigeria pays in ₦, everywhere else in USD; detected automatically.
• Yearly saves ~20% — toggle on the pricing page or Settings → Billing.
• Enterprise is per-seat — add/remove seats anytime in Settings → Billing → Manage seats.
• Promo code? Settings → Billing → enter the code → features unlock instantly.
• Payments run via Flutterwave — cards (incl. international), bank transfer.

11 Install as an app

You get an app icon, a standalone window, app shortcuts (long-press the icon → Dashboard / Board / Standups / Ask Omos), and a friendly offline screen when the connection drops.

12 Troubleshooting & FAQ

13 Keyboard shortcuts

More shortcuts (quick nav, Ask Omos) are on the roadmap.